Event Information

Contact Information

Name of Group/Client:

Address:

Phone:

Email:

Alternate phone:

Name of Site Contact:

Billing

Please note our payment schedule, a credit card or PO is required upon booking accompanied with signed event
contract

Non-refundable deposit-upon booking
180- day payment (6 months from event date) -50% of initial estimate
90- day payment -additional 25% of initial estimate
7 days prior to event date- remaining balance
Final Invoice (day of event costs)- sent within 7 business days of event.

Deposit(s) Method of Payment:

Deposit(s) Method of Payment:

Special Instructions:

Venue Information

Date (s) of the Event:

Name of the Event:

Number of Guests:

Room Name (leave blank if unsure)

Room Set up (Boardroom, U Shape, Hollow square, Classroom)

Rental Times (please specify for each day if differs)

Organizer Arrival Time

Guest Arrival Time

Catering

-Please include menu specifications
-Minimum 20 people for all buffets
-If ordering off Jack Sam’s menu please write “a la carte”

Day1

Breakfast times (start and end):

Breakfast Menu Selected:

AM Break times (start and end):

Break/Snack Menu Selected:

Lunch times (start and end):

Lunch Menu Selected:

PM Break times (start and end):

Break/Snack Menu Selected:

Dinner times (start and end):

Dinner Menu Selected:

Allergies/Dietary Restrictions:

Beverages:

Day 2 (if applicable)

Breakfast times (start and end):

Breakfast Menu Selected:

AM Break times (start and end):

Break/Snack Menu Selected:

Lunch times (start and end):

Lunch Menu Selected:

PM Break times (start and end):

Break/Snack Menu Selected:

Dinner times (start and end):

Dinner Menu Selected:

Allergies/Dietary Restrictions:

Beverages:

Day 3 (if applicable)

Breakfast times (start and end):

Breakfast Menu Selected:

AM Break times (start and end):

Break/Snack Menu Selected:

Lunch times (start and end):

Lunch Menu Selected:

PM Break times (start and end):

Break/Snack Menu Selected:

Dinner times (start and end):

Dinner Menu Selected:

Allergies/Dietary Restrictions:

Beverages:

Billing

AV Rentals (refer to corporate package):

Equipment Rentals:

Special Requirements:

Activities

Please inquire with your events coordinator if you would like to incorporate cultural, golf, or spa activities into your itinerary

Room Requirements

-Please note if business/client is paying for rooms, a rooming list is required 7 days out
-If guests paying for rooms, a room block will be set up and your events coordinator will send you the information for guests to book

Hotel Rooms Required (please include # of rooms and room type):

Billed to (business or guest):

Incidentals to (business or guest):